Instructions for oral presentation

All computers will be equipped with Microsoft Windows XP and Microsoft Office 2007.

How to prepare your presentation

If preparing your presentation in PowerPoint, please use the following versions only:
PP 97–2003 or 95 (.ppt) or 2007 (.pptx), to guarantee they will open successfully on an on-site PC.
If you use PowerPoint 2010, save your presentation compatible with 2007.
We recommend you to save your PowerPoint presentation using .ppt (or .pptx) format instead of .pps (.ppsx).
All videos or animations in the presentation must run automatically!
You can have your presentation also in .pdf format.

JPG images are the preferred file format for inserted images.
PNG, GIF or BMP formats will be accepted as well.
Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.
We cannot provide support for embedded videos in your presentation; please test your presentation with the on-site PC several hours before your presentation. Generally, the MPEG-1 format should work with no difficulties.
In case, that your video is not inserted in PowerPoint is able to have it in other formats – MPEG-2 and AVI.
Videos that require additional reading or projection equipment (e.g., VHS cassettes) will be not accepted.

Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause wrong layout / style of your presentation.
Suggested fonts: Arial, Times New Roman, Tahoma.
If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation, see details below:
– click on “File”, then “Save As”
– check the “Tools” menu and select “Embed True Type Fonts”

Classic slide projections will not be available at the congress.

Please submit your presentation in one of the following formats:
– CD-ROM (CD-R/RW), DVD-ROM (DVD±R/RW)
– USB flash disc
Save all files associated with your presentation (PowerPoint file, movie / video files, etc.) to one folder
In case you are presenting more than one presentation during the congress, save different presentations to different folders and name them clearly to avoid on-site misunderstandings and problems
Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation
DVD-RAM - will not be available
In case, that your presentation or video is bigger than 512 MB, save it on the DVD-ROM and be ready to leave it at the technician. You can take it back after your presentation.

Please come to the technician well in advance before your presentation (at least 1 hour before the beginning of your session).
You can either control / move slides during your presentation on your own (by remote control PowerPoint) or you can ask the operating staff to do it on your behalf – in that case, please use words „Next slide“ or „Previous slide“ to instruct the staff.

Your own laptop for the presentation will be not accepted.

When your session is over, your presentation or video will be deleted from all computers, no copies or backups will be made.

In case of any questions please contact us at abstracts-ps@guarant.cz